Medical Meetings and Conventions

Special Services for Scientific and Medical Associations
Official Representation in Overseas Countries

Several European Countries strictly regulates how pharmaceutical companies sponsor the participation of doctors and other health care specialists to overseas meetings and conventions. They often require the meeting's scientific secretariat to name an official agency that will represent them in front of the local Ministry of Health. One of the objectives of these laws is to make impossible the participation to "phony" events.So now some local Ministries of Health force every non-domestic association and meeting organizer to name an official agency that will file with the Ministry itself a set of documents that prove its scientific legitimacy. The agency will act as the official intermediary between the Association and the local authorities, doing all the paperwork, filing, and record keeping as stated by law. Please note that the agency will not be granted an exclusive representation, as local doctors and or companies will be free to contact the organizers directly, if they prefer to do so.

If you are the organizing body of a national medical / health care association, and your annual event attract many participants from Europe, the decision is not really about naming or not an official travel agency for selected European countries: you are definitively better off having one. The critical step is the selection of the agency, that has to have certain professional, organizational and commercial prerequisites, to assure you about the quality and results of its work. Receptive Travel Service is ready to provide you with the most complete service, thanks to our direct presence in the U.S. and many European Nations. Working with us, you do not have to deal with overseas agents, with all the related communications costs, translation problems, and more. With Receptive Travel Services, you will talk to one of our specialists in New York, who will then dialogue with our offices in Europe and instruct them on registrations, deadlines, and promotions. Receptive Travel Services, Inc. will take care of official filings, promotion of the event in the local market, collection of names of local pharmaceutical and health care products companies interested in attending the meeting, distribution of registration forms (if requested by the organization), and travel arrangements when required. No fee will be charged to the Association.

Back to the top